Team Staff Registration Instructions

These instructions apply to all Adult Team Staff and include Head Coaches, Assistant Coaches, Team Managers (including Schedulers), Locker Room Attendants and On Ice Helpers.

ALWAYS Use Your LEGAL NAME when registering with USA Hockey, WYHA and for any required Training.  This is the name shown on your birth certificate or driver's license.

NOTE: On Ice Helpers may only help on ice at practices.  They may NOT be on the bench for Games.

1.) Create Your WYHA Website Account
NOTE #1:
Utilize the account used to register your children if you were the registering parent, otherwise you MUST create your own account using your own name and email address.

NOTE #2: If you were a member of WYHA in the 2018-19 season -OR- registered your child for Empire Evals or Travel/Girls Tryouts online, an account already exists --> skip this step

      a.) Click on the Sign Up Icon in the upper left hand corner
      b.) Enter your email and a password (we recommend you write them down in a secure location) and CLICK on the SIGN UP button

      c.) Follow the instructions to verify your email.

      d.) Type in your Name and phone after clicking on the link in the verification email.

NOTE #3:
The Name you use to set up your account is the Name appearing on the Team Website when you are added to the Team Website as a Team Staff member.  If you mis-type it, it can be fixed later by logging onto your account, then click on DASHBOARD (top left of website), then click on PROFILE and update the name. This is YOUR account so the webmaster can NOT fix it for you.  You MUST have your own WYHA Account to be a Team Staff member. Spouses who both have a role within WYHA MUST both have an account so their names show up correctly on team websites.

2.) Register with USA Hockey
      a.) Go to and follow the instructions

      NOTE: Head Coaches, Assistant Coaches and On Ice Helpers must register as a COACH with USA Hockey. Team Managers & Locker Room Attendants who will NOT be skating or on ice should register as a MANAGER/VOLUNTEER.

3.) Register with WYHA

      a.) Log on to your WYHA account (see 1. above)

      b.) Go to the PROGRAMS tab at the top of the WYHA website.

      c.) On the drop down menu, click on WYHA TEAM STAFF   - OR - click on the link below:

      d.) Read thru the information on this page, then on the right hand side click on the REGISTER button

      e.) Click on NEW PLAYER or select the person off the page you wish to register (ADULTS only - team staff must be 18 or older).  If selecting NEW PLAYER, enter the name of the TEAM STAFF member as the player. The parent will be the person doing the registration.  In most cases, adult team staff should be registering themselves and thus will be the player and the parent. NOTE: the name on the Team Staff member's website account will be the name added to the Team website.  All team staff must have a website account in their own name.  If the account was set up with an incorrect name (or phone number or email), please see the Frequently Asked Questions at:

      f.) Complete the registration by entering the 2019-20 USA Hockey Confirmation number, address info and answering the questions on ALL the pages.

4.) Complete any required Training prior to your 1st Team practice. 

There are changes to the info below for the 2019-20 and 2020-21 seasons as the US Congress has enacted new Federal Laws which will force changes to the Safeport & Screening rules as a response to the Penn State & USA Gymnastics scandals.

ALWAYS Use Your LEGAL NAME when registering with USA Hockey, WYHA and for any required Training.  This is the name shown on your birth certificate or driver's license.

Training Requirements for Head & Assistant Coaches:
      a.) SafeSport (every season)  b.) Screening   c.) Coach (CEP) Clinic   d.) Age Specific Module.
SafeSport, Screening and CEP expire so most coaches must complete at least one before every season starts. Coaches moving up to new age level (ex: from Squirt/10U to Peewee/12U) will have to complete an Age Level Module.  If you do not have a Coaching Education Program (CEP) Certification or your CEP will expire on 12/31 or has expired, you must REGISTER for your CEP course BEFORE your 1st practice. Coaches needing to complete the online Level 3 recertification must complete this BEFORE their first practice! Instructions and Links for all training are Below.

  • Coaches are requested to wait for the West/Central Section CEP Clinics to be posted instead of signing up for Clinics that require travel and/or hotel stays.  WYHA will not pay travel/hotel expenses for CEP Clinics.  Coaches may skate at practice without being signed up for a CEP Clinics, however in order to be rostered, the Coach must be signed up for the CEP Clinic.
  • Coaches who sign up for a clinic and do not attend will be removed from the Team Roster on 12/31 per NYSAHA & USA Hockey Rules (there are no excuses accepted by USA Hockey).

Training Requirements for On Ice Helpers, Managers (including schedulers) and Locker Room Attendants:
      a.) SafeSport (every season)       b.) Screening.
SafeSport and Screening expire so most team staff must complete at least one before every season starts. Instructions and Links for all training are Below.

SafeSport Training

Complete 48 hours before 1st practice. Starting in 2019-20 this training is required every season.  Team Staff who completed SafeSport between 4/1/2018 and 12/31/2018 are considered certified for BOTH the 2018-19 and the 2019-20 seasons. If needed, Team Staff must complete training between 4/1 and the 1st practice. USA Hockey has changed the training so follow the instructions carefully to make sure you complete all THREE parts. Training is free. If they want to charge a fee, you are taking the wrong course!  SafeSport Training will show up on your USA Hockey record approximately 24-48 hours after completion. If you have problems registering for the Training or have issues completing, please contact

SafeSport Training


Complete 2 weeks before 1st practice. Screening expires after 2 seasons.  If screening was completed before April 1 2018, your screening has expired and re-screening is required. Instructions: click on the link below, fill out the form, and pay the fee (keep your receipt for reimbursement & submit to your team manager). Make sure you request a copy of your report. Screening is integrated and should show up on your USA Hockey record within 2 weeks. However, if screened and your completion does not show up, you will have to submit your Screening Report to


Coach Education Program (CEP) Certification

Signup for clinic before 1st practice. Coaches who need to complete the online Level 3 re-certification MUST complete before their 1st practice! All coaches must have a current Coaching Education Program (CEP) certification (exception: 8U/6U coaches may have an expired CEP Level 1,2,3). For more info and to sign up for a clinic use the link below. Most CEP Clinic dates are posted in early August and occur August thru November. Coaches without a certification, or have expired or are expiring on 12/31 must complete a clinic. REQUIRED: a.) send the receipt to to be rostered on a team! b.) Also save a copy to send to your manager for reimbursement.

CEP Info & SignUp

Age Specific Module

Complete 48 hours before 1st practice. Modules do not expire. There are modules for 8U (required for 8U and 6U coaches), 10U, 12U, 14U and 18U. Module training is on line but do take time (~8 hours) to complete. Coaches must complete the Module for the level they are coaching. NOTE: Modules will show up on your USA Hockey record approximately 24-48 hours after completion.


Why Do I Have to Do This Training?

The following was borrowed from a recent Amateur Hockey Association Illinois (AHAI) newsletter:


"USA Hockey and the Coaching Education Program (CEP) require: USA Hockey Registration (every season), Screening (every other season), SafeSport Training (every season), Age Specific Module and the appropriate Level CEP clinic to be eligible to coach. Why?"


The answer is rather simple; the kids deserve it. What do I mean by that? As parents, you turn your children over to their coaches for several hours a week. After parents and teachers, your kids spend more time with coaches than probably anyone else during the season. USA Hockey and AHAI want that experience to be the best and safest it can be. Only properly educated coaches can help in the development of your skaters both on and off the ice. Coaches have a massive responsibility. Most of us remember our coaches; both the good and the bad. The effect they have on players can be immense and with that comes great responsibility.

This Article was copied to all organizations in Western New York