Team Treasurer Guidelines


Set Up Bank Account

Search for banks without fees. Bank accounts may not use the WYHA Tax I.D. and may not use WYHA or Webster Youth Hockey in the name.


Keep Track of Expenses

Document everything via handouts or emails and keep them in case there are disputes or questions. Use the provided spreadsheet template, if needed.


Track Sponsor Funds

Sponsor funds can be handled several different ways (announced via email at the first team meeting). Sponsor funds can not be refunded to individuals.

  • Allocate 100% to team and team related events/purchases
  • Allocate 100% by player (i.e., player getting sponsor gets 100% of fund allocated to his/her account; any overage stays with the team)
  • Allocate a percentage by player and the remaining to the team fund


Track Team Funds

Create budget for year including any extra ice time needed, divide by number of players, request checks from families, and deposit them in the account. Unused funds given by families can be returned to families.


Report Monthly

Monthly accounting of funds disbursed should be emailed to all families.


Send Year-End Statement

A year-end statement showing all funds and disbursements should be sent to all families and the WYHA Treasurer so he/she has a record in case any complaints are filed at a later date.

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