Team Website Info

HOME PAGE

Calendar “The Week Ahead” 

Format is not changeable.  Managers have schedule access to update & add events via the box “+EVENT” to the right and above the calendar.  More comments on Events and what is editable are below under SCHEDULE.


Staff
This where Staff show up after they entered.  More info under STAFF below.  All Team Staff should ONLY be added by the WEBMASTER even though Managers have the privilege to do this.  Team Staff will be added as they complete their registration and training/screening/CEP sign-up requirements.

Team Feed
Any messages put into this “feed” will show up on your website as well as be emailed to your parents.  This can be a easy way to communicate with parents.  The parents currently associated with each child are listed on the PARENTS page (see below for more info). 

PUBLIC messages can be seen by the public.  Team Only messages can only be seen if team parents are logged in. Note that until all players are registered, the Team Feed has limited value.  Note the feed is available to both Parents & the Manager to post messages.  EXAMPLES of Public Messages: #1 Who to contact to schedule games with your team with phone # & email   #2 Major Game wins or Tournament successes  #3 Sponsorships.  Managers can go through and clean up the feed as needed by deleting out of date messages.

Images can be uploaded with messages. REMINDER: some parents are sensitive to images of their children being posted so discuss this issue with your parents before posting a lot of images.

ROSTER

The view the manager sees has the player’s birthdate & USA Hockey Confirmation #.  Not sure why a manager would need the USA Hockey confirmation # but managers may find the birthday info useful.  The parent, team staff & public view of this display only lists the players. 

The Webmaster has been adding players as they register (generally within 48 to 72 hours).  Managers do not have the privilege to add/delete players.

GAMES

This display lists all of your Games.  Managers must enter all of the Games with the event type of “GAME” – this event type allows you to enter the Game Score should you wish to post them.  Note the Ice Scheduler will enter all of your game slots as practice (Crossbar is working on this issue).  Each Team Manager will need to enter the Game Slot over the practice slot (yes this will work) and specify their opponent once they have the game scheduled.  DO NOT forget to enter the GAME so the Ice Scheduler knows you have an opponent and need refs.

Managers can add Games either from the HOME page +EVENT interface, the GAMES page +GAME interface, or the +EVENT on the Schedule page. 

TOURNAMENTS: If you have sent the Webmaster your Tournaments, they were entered as follows:

·         As Event Type “OTHER” for the whole weekend which also lists the Tournament Name & Location (if known, TBD otherwise)

·         As Event Type "GAME" – one game per day with the opponent either “TBD – Travel” for a Travel Day or “TBD – Tournament”.  Once you get your Tournament schedule, you can update the Games to match the Tournament Schedule.

·         As you figure out your Tournaments, you should enter your Tournaments as described above.  NOTE the Ice Scheduler can see the GAME type on his display but can’t see the “OTHER” type. 

TRAVEL DAYS NOTE:
If you are leaving Thursday because the Friday thru Sunday Tournament is in Pittsburgh or another place more than 2 hours away, Thursday is ok for a Travel Day.  But WEDNESDAY and MONDAY ARE NOT – the ice scheduler can override any Travel days for practice assignments if your team’s request is not reasonable.  If you are going to a Tournament in Florida or someplace where you can’t reasonably get back Sunday evening, then Monday is ok.  Every travel day you request will scramble the schedule for another team (or many teams) - please be considerate.

SCHEDULE

This display shows all Events entered by the Ice Scheduler (practices and slots for games), the Webmaster, and the Team Manager.  There are two formats – calendar and listing (an Icon in the upper right corner allows the user to switch formats).  Event Types are Game, Practice, Training, Meeting, and Other. 

Note the Ice Scheduler can only see Games on his display.
  Tournaments should always be added as GAMES.

Events entered via the Team Website can be edited or deleted by the Team Manager (whether they were entered by the Team Manager or Webmaster).  The Webmaster enters: Tournaments (if the manager does not have access yet), Webster events your team should be aware of such as Try Hockey for Free, Goalie Clinics and Reminders for Team Clinics (clinics show up as practice). 

Events entered by the Ice Scheduler (practices and slots for games) can only be removed by the Ice Scheduler – so any game slots not being used MUST be cancelled by the team 30 days in advance (Webster Ice Arena rule) or the team should plan on using the ice for additional practice.  Games are not cancelled until the Ice Scheduler has removed the game slot from your schedule listing.



PARENTS

This display is ONLY available to the TEAM MANAGER. Parents, coaches and other team staff do not have access to this display.  This display lists the parents (with email and phone #) associated with each child.  Initially it will only show the registering parent. The registering parent may add additional parents (and their contact info) using the instructions under ADD PARENT at:    RESOURCES - FOR PARENT - WEBSITE HOW DO I
Getting your parents to add all parent emails will make the Team Feed very useful!!!! 

STAFF

This display lists all Team Staff members.  It also allows the Team Manager to add and delete Team Staff. DO NOT ADD OR DELETE TEAM STAFF.  The webmaster will add Team Staff as they complete their requirements for registration with USA Hockey and WYHA, screening, SafeSport, Modules and signing up for CEP classes (if required for the 2018-19 season).  No one who is not properly registered and trained should be listed as Team Staff.

SETTINGS

This Tab allows the Team Manager to control what items from the team feed they get notified of. WYHA strongly recommends Team Managers monitor what parents are posting!